Make sure your next corporate BBQ Catering event is one to remember.

Summer is the time for get-togethers and what better way to celebrate than with a corporate catered BBQ event? Planning a BBQ can be daunting, but don't worry, we've got you covered. This ultimate corporate catered BBQ event checklist will help make sure your event goes off without a hitch. From food to utensils to location and cleanup, we'll walk you through everything you need to know. So fire up the grill and get ready for some fun!

grilled meat skewers and vegetable on the table

It is a great way for everyone to get to know work colleagues in an informal and relaxed setting, a company celebration or you just want to bring everyone together for some team bonding.

If you're hosting a great BBQ for your office in Sydney, Melbourne, Brisbane, Adelaide, Perth or Canberra, make it truly memorable with these handy planning tips and tricks. And we're here for you for truly great and sustainable local catering services for corporate events whether it's a cheeky Friday night drink to a more official formal networking event, we have corporate caterers for all your needs.

Step 1: Preparation phase

Plan the perfect menu

Choose a Range delicious food for everyone

It wouldn’t be a barbecue without the grilled meats and some classic and delicious sides. Make sure you have some varied options too for all those with specific dietary requirements in your office, from vegetarian to gluten free, there should be something for everyone.

skewered vegetables on grill

Organising the food, style of cuisine and all your special dietary options is the first and one of the most important steps in your BBQ preparation. Still have room for dessert? You don’t need to have something fancy, but a mini brownie, cupcake or fresh fruit is a great way to finish off the day.

Check out these sample mouth-watering cater menus for your next corporate BBQ.

Everyday BBQ

top view photo of grilling chicken and bacon and sausages

From the grill

  • Marinated yearling topside steak
  • Italian sausages?
vegetable salad on white ceramic bowl

From the salad bar

  • Roasted potato salad with rosemary, crispy bacon, shallots, cherry tomatoes, parsley and honey mustard aioli
  • Greek salad with Roma tomato, cucumber, Kalamata olives, Greek feta, red onion with lemon, oregano and dill

Sides and condiments

  • Bread rolls and butter
  • Tomato sauce
  • BBQ sauce
  • Salt and pepper

BBQ Bigshot

sliced fruit on white ceramic plate

Canapés to start

  • Tomato, bocconcini and basil skewers (GF) (V)
  • Cured salmon with dill creme fraiche on small potato rosti
  • Cocktail Wagyu beef sliders with pickled gherkins, slaw and chipotle mayonnaise

From the grill

  • Spicy, aromatic Fijian chicken skewers
  • Lamb and rosemary sausages
  • Smokey southern style BBQ beef steak
  • Marinated Portobello mushrooms with pesto and crumbed feta (GF) (V)

From the salad bar

  • Potato salad with cauliflower, heirloom radish, sour-cream, dill and chives
  • Thyme roasted chickpea and carrots with sun dried tomatoes, black olive tapenade, baby spinach and sesame seeds (GF)
chocolate cake with strawberry on white ceramic plate

Something sweet to finish

  • Individual chocolate brownies
  • Fresh cut watermelon
assorted fruits on silver round plate

Sides and condiments

  • Sliced farmhouse wholemeal bread
  • Tomato sauce
  • BBQ sauce
  • American mustard
  • Salt and pepper

Best of all, you don’t need to worry about having to buy all these items yourself and brainstorm an extensive menu then lugging it to the venue. Make it a hassle-free and stress-free memorable event by using a caterer for your corporate BBQ.

three colleagues enjoying a nice corporate catering event

Toppings station

Your next corporate BBQ wouldn’t be complete without condiments. Tomato ketchup, barbecue sauce and mustard are staples, but why not get creative and include guacamole, mayo, jalapenos, pickles, onions, salsas, chutney and Tabasco sauce or chilli sauce for the spice lovers. Relishes and chutneys can also make an exciting addition to your next BBQ menu. Spice it up your next catered event by exploring the diverse range of Mexican cuisine available on our platform from some of the best corporate caterer.

Step 2: Hydration station

group cheering with an assortment of cocktails

The decision to serve alcohol at your corporate BBQ is up to you and your company’s policy, but we do recommend providing soft drinks and mineral water at your event. Supplying enough water and other beverages is absolutely key to a successful corporate BBQ. We recommend providing soft drinks and mineral water for added hydration options. We recommend 3 drinks per person in the first hour and then 2 drinks for every hour after that.

waiter serving beverages

If you would like to also serve alcohol at your corporate event, we strongly recommend hiring a waiter for your function, as they come complete with a Responsible Service of Alcohol (RSA) certificate. For a fancy option, why not have someone on-site to mix some delicious cocktails for you and your staff?

And don’t forget the ice to keep the drinks cool!

Step 3: Essential equipment hire and wait staff

Before hosting your corporate barbecue, make sure you have enough plates, cups or glasses and cutlery for everyone. You will also need some extra plates or serving dishes for the cooked food, and something to serve it with.

It’s best to visit the BBQ site before the event to check that the facilities are sufficient for the day. Here is a checklist of considerations when it comes to equipment and staff hire:

  • If you are catering for a large group, will the one grill at the BBQ site be big enough to cook the food, or will you need to hire another or bigger BBQ grill?
  • Is someone at the office a grill master, or will you need to hire a chef? We can provide a chef for 4 hours to cook the food
  • If the event is a bit more formal, will wait staff be required?
  • Are there enough tables and chairs or shade at the venue? Renting additional tables and chairs, or even a tent or marquee might be a good option to keep everyone cool during the summer heat. If you’re keeping things casual, you could bring picnic rugs or quilts to spread on the ground, so people can gather and eat picnic-style.

Equipment hire can be a hassle-free, stress free and easy option. You may even be able to rent coolers, speakers and tableware at the same time. Best of all, many vendors can drop off and pick up, so you don’t need to worry about trying to fit everything in your car.

Step 4: On the day

Keep bugs at bay

While some people don’t seem to be affected by mosquitoes, others are not so lucky. Make sure everyone is comfortable and don’t forget to bring some citronella candles or insect repellant.

Keep everyone entertained

Cricket, touch football, bocce, croquet or a game of Frisbee is a great way to bond with your colleagues and have some fun.

four friends having fun with great music and company

If you are going to have music at the barbecue, take your guest list into consideration and customise accordingly. Your playlist should reflect, and enhance the barbecue’s vibe.


Chips, salsa, carrot and celery sticks with hummus or other spreads and dips, crackers with cheese and other finger-friendly foods are great for guests to munch on at the start of the BBQ and allows them to easily mingle while they’re waiting for the food to cook.

Whose drink is this?

This has happened to everyone, but we love this simple idea of adding some tape to your glass or cup and writing your name on it. You already have masking tape and a marker pen at your desk, so put it to good use at your corporate BBQ.

corporate BBQ catering - drink nametags

Photo: ManMade

The tools of the trade

There’s nothing worse than getting to the venue and realising that you’ve forgotten the essential cooking tools.

Don’t forget to bring these essentials:

  • Aluminium pans and foil to place the cooked food in
  • Paper towels/napkins
  • Cooking spray
  • Cutting board
  • Tongs
  • Spatula
  • Apron
  • Garbage bags

Hand sanitiser/sanitising wipes

Always handy to have during the meal and for wiping down areas after the event.

Keep sun smart

Always wear sunscreen and bring a hat and sunglasses for the day. We recommend bringing a travel-sized sunscreen for everyone to use.

two brown spray bottles on brown table

Step 5: The clean-up

It’s important to clean up the area and the barbecue grill after your corporate event. Rinse the grill with dishwashing liquid mixed with warm water and scrub it with a stiff-bristled brush.

Provide trash cans or garbage bags in designated areas to make clean up easy. If you’re using disposal plates, cups and cutlery, having a garbage bag handy will make clean-up a snap.

To avoid any waste put all the leftover food in containers or aluminum foil trays. Put them in the communal office fridge and they won’t be leftover much longer.

Don’t forget these items to make clean-up easy:

  • Water
  • Garbage bags
  • Paper towels
  • Storage containers, Aluminium pans, foil or plastic wrap for any left-over food
  • Plastic bags or reusable bags to store any extra or un-used utensils for your next corporate event
  • Dishwashing liquid
  • Spray and wipe

A corporate BBQ checklist overview

Last but not least, don't forget to consider these important items ahead of your corporate BBQ:

  • BBQ and gas bottles - very important not to run out
  • Chef and wait staff - size dependant
  • Tables - are they needed to cook on? Is this a sit down or casual stand-up function?
  • Cutlery, crockery and glasses - these can be disposable or ceramic depending on how casual the event is
  • Mobile bar - glasses, ice, alcohol and soft drinks
  • Responsible Service of Alcohol - very important to ensure the safety and enjoyment of all staff members
  • Permits for gatherings at public spaces - an important detail. Check out some of the amazing locations for your next BBQ event.
  • Marquees or tents - for shade if the day is going to be hot, or shelter if it's going to rain
  • Access to toilets - be sure that your guests don't have to walk too far
  • Garbage - make sure you have a plan to where you will dispose of the rubbish
person holding tray filled with grilled meat

Ready to get started?

Hosting a BBQ and feeling stressed out, or need some inspiration for your summer BBQ party? Don’t fret! Speak to our experienced corporate events team on 1300 851 900 about our events services and let us handle all your corporate BBQ catering and party event details for you. With our years working with great office catering options we are committed to provide you a platform simple with quality service from local catering team near you.


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